Current Job Openings
KORE1, a nationwide provider of staffing and recruiting solutions, has an immediate opening for an Administrative Coordinator in Palo Alto, California.
The Administrative Coordinator provides day-to-day administrative support and coordinating the operations and resources of the support staff in the Executive Administrative suite. This person independently plans and carries out assignments that are complex in nature, resolves frequent problems and conflicts that arise, and interprets policy as appropriate. They collaborate with others, exercises self-direction and evaluates own performance to improve work habits, organizational skills and relationships with others. Additionally, this position is responsible for day-to-day operations, including the following:
1. Coordinate recruitment of management and staff positions. Collaborate in hiring decisions for administrative staff with Executive staff leadership.
2. Partner with appropriate senior management to define job roles and performance expectations for administrative staff; monitor workflow accordingly.
3. Provide feedback regarding staff performance including annual performance and client feedback.
4. Organize work and assign duties to administrative staff to maximize departmental effectiveness and efficiencies.
5. Establish and monitor scheduling of staff and insure appropriate coverage for the Executive Administrative suite.
Essential Functions:
The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Contractors must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient's rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings. Contractors must perform all duties and responsibilities in accordance with the C-I-CARE Standards. C-I-CARE is the foundation of the patient-experience and represents a framework for patient-centered interactions.
- Effectively develops and manages office systems to provide a functional, cost-effective working environment.
- Anticipates potential system breakdowns or gaps in communication and takes action to correct and avoid. Recommends staff development opportunities. Implements action plans for team competencies to achieve high levels of performance.
- Respecting specific support needs of the various executives, coordinates office coverage and maintains a high level of accessibility and support across the entire organization. Approves designated administrative staff time off and other scheduling issues and develops contingency plans to cover peak periods.
- Develops solutions to team projects and encourage collaboration, teamwork and account‐ ability to provide high levels of service to executives and visitors.
- Develops and maintains a team commitment to role model behavior aligned with hospital vision and values. Formulates and administers assigned budgets. Effectively utilizes all resources and pursues creative solutions to reduce cost and improve service levels.
- Adheres to the policies and procedures of the organization.
- Assumes responsibility for contributing in a positive manner to the department and hospital goals, and for continued self-development.
- Follows departmental guidelines related to staffing and scheduling.
- Other duties as assigned
MINMUM QUALIFICATIONS:
Education Qualifications:
- Associates degree from an accredited college or university
Experience:
- Minimum of 5 years of progressively responsible administrative/support/office management experience with 1 year of supervisory experience
KNOWLEDGE/SKILLS & ABILITIES
- Demonstrates excellent accuracy, attention to detail and proofing skills
- Effectively maintains confidentiality of sensitive information.
- Efficiently plans and organizes job responsibilities, striving to make the best use of time Interacts with clients in a manner that pro‐ motes a positive professional image. Develops and maintains effective working relationships.
- Effectively communicates and interacts with staff and members of the community from diverse backgrounds.
- Ability to demonstrate business communication skills (verbal, written, listening, facilitating) including telephone techniques and etiquette techniques and etiquette
- Ability to demonstrate customer service skills
- Knowledge, understanding and ability to use English grammar, spelling, punctuation
- Advanced knowledge and proficiency in use of Microsoft Office programs (Outlook, Word, Excel, and PowerPoint) required.
- Demonstrated skill in exercising tact, diplomacy, courtesy and discretion in written and oral communication.
- Self-directed, assertive and creative in problem-solving and systems planning.
- Able to work in an environment with tight time demands and frequent interruptions while maintaining tact, diplomacy and poise.
- Able to work effectively and collaboratively with a wide variety of internal and external customers.
- Demonstrated ability to manage and prioritize multiple tasks, meet deadlines
- Able to interact effectively with others to furnish and obtain information
- Able to analyze, plan, organize and direct varied administrative functions independently.
ABOUT KORE1
Specializing in professional and technical recruiting, KORE1 is committed to supporting top IT, Engineering, Creative, Scientific, Accounting and Finance professionals in their career paths. We build deep relationships with leading companies, connecting them to exceptional talent every day. With extensive industry expertise and unmatched opportunities, our goal is to provide a unique experience for our contractors and consultants as they prepare for their next role. We are passionate about matching the right people with the right companies.
Specializing in professional and technical recruiting, KORE1 is committed to supporting top IT, Engineering, Creative, Scientific, Accounting and Finance professionals in their career paths. We build deep relationships with leading companies, connecting them to exceptional talent every day. With extensive industry expertise and unmatched opportunities, our goal is to provide a unique experience for our contractors and consultants as they prepare for their next role. We are passionate about matching the right people with the right companies.
Kore1 provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Kore1 complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Kore1 expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Kore1's employees to perform their job duties may result in discipline up to and including discharge.
Salary Range:
$ 25.00 - $ 30.00